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Congresses

Congresses, particularly large ones, are a big deal. That’s when you need an iron-clad guarantee that all the details are in place. Enter Travel Team! The road to a successful congress starts with defining your aims, purpose and then creating an effective plan for execution. Every detail should be considered, no matter how small.

Whether you’re looking for a venue for a personal meeting or planning a congress with thousands of attendants, we adapt our approach to suit your needs. Through commitment with a personal touch and our systematised work method, we lay the very best foundation for ensuring that your event will be a success.

Often, the quality of the event management determines how satisfied you are with your congress. That’s why we’re happy to take care of all the boring details for you, like registration systems, accommodation and venue bookings, project management, financial administration and evaluation.

We take care of the logistics and administration so you can focus on what’s important to you – your guests!

Travel Team lets you concentrate on getting the content of your congress just right. We take care of the rest.

Looking to hold a first-class congress?

+46 21 417205

Want to know more?

Congresses up close

We use a digital booking system to collect registrations for your conferences and major events. Participants can access and manage all of the details online, including contact information, seminar registrations, accommodation bookings and payment.

Using Travel Team’s solution, the project manager has private access to the system’s administration function and can easily produce reports in real time and communicate with participants via e-mail or text message.

We also use the information in the system to generate participant lists, name tags, accommodation lists for hotels and more.

The booking system’s functions include:

An event website, information publishing, registration/sign-ups, transportation bookings, hotel bookings, activity bookings, booth bookings, seminar bookings, controlled access systems, name tags, payment services (card or invoice), text messaging and other mobile services, follow-up surveys, reports and statistics.

Organising a large-scale gathering or event is very demanding when it comes to handling registrations, booking accommodation, financial management, travel arrangements and follow-up. Often, the quality of how an event is managed determines how satisfied the customer is with the end result.

Organising an event can be a lot of work. Perhaps it’s a conference, anniversary, product launch, congress or trade fair that you have in mind? Or why not a cruise with 1,500 folk dancers? We can make it happen!

Travel Team specialises in helping you organise the practical and administrative sides of your function. Part of our service includes providing you with an online booking system tailored to suit your specific needs. Partnering with Travel Team gives you the freedom to concentrate on planning the content of your gathering. We take care of the rest.

We are happy to offer you these and more services: project management, advice, bookings/registration, financial management and accounting, support during registration and implementation, supplier contacts, social activities, fair installations and booth construction.

PCO stands for Professional Congress Organiser. But you can relax – it’s not as scary as it sounds! In fact, a PCO is a “dream come true” when it comes to taking care of the administrative side of your congress, which many people find boring and complicated.

Hosting a congress for a large number of unique delegates is trickier than you might think. Just ask anyone who’s tried it! It involves everything from invitations, booking systems, websites and participant lists, to alterations, bookings at multiple hotels, special requests, activities, speakers, travel and project management…the to-do list is long!

But it’s no problem. This is exactly what Travel Team does best. We take care of it for you, giving you the time and space to plan the content of your congress and forget about the boring logistics. We know that behind every successful congress or event lie many hours of planning, preparation and administration. A Travel Team PCO makes sure that nothing is forgotten and that your congress delivers the results you expect. Reliability, competence and a personal touch down to the very last detail – that’s our motto.

Sometimes you need a project manager to serve as the project’s “hub”, keeping things together and on track. When a customer asks us to manage their function, the assignment often involves many different tasks. Travel Team serves as a central organiser, setting up the congress’ structure in advance.

We manage contact with the organising committee, venue, hotels, restaurants, performers, printing firm and others involved in your congress. Our job also includes making sure that others do their jobs, so that your congress runs seamlessly and is successful, delivering the results you want. Last but not least, a project manager is also responsible for the financial administration, which includes everything from participant and supplier invoices to a closing financial summary.

Ten hotels available at the push of a button; that’s good customer service that your guests will appreciate.

Need help with hotel bookings for an event and a guaranteed number of rooms for your delegates? Simple. Use Travel Team’s hotel booking service. We set up an online hotel booking site showcasing relevant hotels where we’ve already negotiated the best prices and terms.

We guarantee you a set number of rooms and manage name lists, special requests, payments and alterations. No matter where your gathering will be held, we can help you. Our large network of hotel contacts around the world means we’ll find just what you’re looking for. It couldn’t be easier, or cheaper!

Gothenburg

Gothia Towers – No. 1 for congresses

1,525 guests attend a fair and live it up

Melodifestivalen’s winner live on stage

Classic open prawn sandwich for lunch

140 satisfied exhibitors go home with order books full

Major international firms meet in Budapest & talk finance

Embassy study visit & lecture

Dinner on the Danube

Morning jog with the whole gang – sightseeing

4 effective conference sessions with workshop & presentation

A dip in Malta’s Blue Lagoon

300 insurance consultants meet and learn

Gala banquet in the old quarry

Free time, swim with tuna, or 7,000 years of history

Airport transfer in a Maltese gulet boat

Åre, Sweden’s own Alps

70 consultants network in the hotel’s "living room"

Dinner at Buustamons Fjällgård restaurant

Seminars & courses at Copperhill Mountain Lodge

Driver training course at Åre Winter Driving Center